Finding Letter Template

Template of the Instructor’s Written Report for Academic Misconduct in Accordance with UWS Chapter 14. This letter is to be emailed to the student, so there is an electronic record of its delivery. You may also provide a hard copy to the student in addition to the email. For help with determining which part of UWS Chapter 14 was violated, refer to this document. If you have questions about constructing your letter, please contact the Office of Student Conduct and Community Standards at conduct@studentlife.wisc.eduClick here to download this template in a Word document.


(Student’s complete name) (Student ID #)
(Student’s e-mail address)

Dear (Student’s name):
This letter confirms our meeting on (date) to discuss the allegation of academic misconduct against you.  I have outlined my finding, the information related to the investigation of this matter, and recommended sanction.

After considering the relevant information and the results of our conference on (date), I have concluded that on (date – can be due date of assignment) you did engage in academic misconduct in my course (title and number) by (description of the misconduct).

Your conduct violated UWS (insert specific code/s from below here)

  • 03 (a) Seeks to claim credit for the work or efforts of another with-out authorization or citation
  • 03 (b) Uses unauthorized materials or fabricated data in any academic exercise;
  • 03 (c) Forges or falsifies academic documents or records
  • 03 (d) Intentionally impedes or damages the academic work of others
  • 03 (e) Engages in conduct aimed at making false representation of a student’s academic performance
  • 03 (f) Assists other students in any of these acts

Basis for Finding
My finding is based on the following:  (describe)

Recommended Sanction
In response to your actions in my course, I have decided to issue the following disciplinary sanction: (specify in full).

Right to a Hearing
As explained in UWS 14.06(3)(c) of the University of Wisconsin Administrative Code, you have the right to request, within ten (10) days of the issuance of this letter, a hearing before a hearing committee or examiner. Should you make such a request, my decision will be stayed pending the outcome of the hearing. Should you NOT request such a hearing within the established timeframe, my decision as to the facts and the disciplinary sanction described above shall become final and will be implemented accordingly. To request a hearing, contact the Office of Student Conduct and Community Standards at

More complete information about hearing procedures and the academic misconduct process can be found in UWS Chapter 14 (PDF) and at the Office of Student Conduct and Community Standards website.

A copy of this letter and supporting evidence has been filed with the Office of Student Conduct and Community Standards in order that they may decide whether to seek further disciplinary action under UWS 14.07 of the University of Wisconsin Administrative Code. A copy will also be forwarded to the Academic Dean of your school or college by the Office of Student Conduct and Community Standards.


(Instructor’s Name and Title)

cc: Office of Student Conduct and Community Standards